[i] Merchant allows you to export accounting G/L information into an external accounting system--either a Quick Books file or a .csv file. There are five main G/L Export programs--POS Transaction Summary, Cost-of-Goods Sold Summary, Vendor Invoice Approvals, Imported Sale Transaction Summary, and Vendor Credit Memos. (There are two optional programs--Used Buying Transaction Summary, and Processed Lot Transaction Summary--that will only display if you have Used Books enabled on the system.) These are the programs where you execute different G/L exports. Before running any of the export programs, however, be sure that you have set up all of the accounting parameters in [i] Merchant to ensure that the exports will run smoothly and accurately. Once the setup procedures are completed, you will be able to run the exports.
Note:
Please call Computac Customer Service so that we can enable the Export program in your [i] Merchant system.
Once the G/L Export programs have been enabled in your [i] Merchant system, access them as follows:
From the [i] Merchant Desktop Main Menu, select Modules-Accounting Exports. This calls up a submenu with the five (or seven, if you have Used Books activated) export programs listed. . .
POS Transaction Summary is where you run a G/L Export for POS transactions, summarizing, by G/L Ledger Code, the dollars recorded via POS.
Cost-of-Goods Sold Summary is where you run a G/L Export for Inventory changes, either via sales at the POS or via nonsale onhand adjustments; summarizing, by G/L Ledger Code, the dollars recorded by inventory changes on your system.
Vendor Invoice Approvals is where you run a G/L Export that summarizes the dollar value for products received in [i] Merchant. This is where you will check what you received against the vendor invoices.
Vendor Credit Memos is where you run a G/L Export that summarizes the dollar value for products that you have returned to vendors. This is where you will check what you have returned (per your data in [i] Merchant) against the vendor credit memos.
Imported Sale Transaction Summary is where you run a G/L Export for transactions that have not already been posted during the specified time range.
The Used Buying Transaction Summary makes G/L entries for the Buy voucher and the Lot inventory for items purchased via the Used Books module.
The Processed Lot Transaction Summary creates the [i] Merchant inventory purchase of selected items and removes them from the Lot inventory in the Used Books module.